Privacy Policy for Kenya Cal-Info Systems (KCIS)

Kenya Cal-Info Systems ("us", "we", or "our") operates the www.kenyacal.info website (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

Definitions:

DPA: Kenya's Data Protection Act, 2019.

GDPR: General Data Protection Regulation.

Data Controller: The natural or legal person who determines the purposes and means of processing personal information. For this policy, Kenya Cal-Info Systems is the Data Controller of your data.

Data Subject: Any living individual who is using our Service and is the subject of Personal Data.

1. Principles for Processing Personal Data

Our principles for processing personal data are rooted in fairness, legality, and transparency. We are committed to:

• Fairness and Lawfulness: Collecting and processing all personal data legally and fairly, ensuring the protection of your rights.
• Specific Purpose: Restricting data processing to specified, explicit, and legitimate purposes.
• Transparency: Informing you clearly about how your data is collected, processed, and used. _       

2. What Personal Data We Collect

While using our Service, we may ask you to provide us with certain personally identifiable information ("Personal Data"), including but not limited to:

• Email address
• First name and last name
• Phone number
• Address, County, Postal code, City

3. How We Use Your Personal Data

Kenya Cal-Info Systems (KCIS) uses the collected data for various purposes:

• To provide and maintain our services, including consultancy and training.
• To notify you about changes to our services.
• To provide customer support and respond to inquiries.
• To gather analysis or valuable information so that we can improve our services.
• To detect, prevent, and address technical issues.

4. Legal Basis for Processing Personal Data

Kenya Cal-Info Systems (KCIS) processes your personal data under the following legal bases as outlined in the DPA and GDPR:

• Consent: You have given your clear consent for us to process your personal data for a specific purpose.
• Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
• Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party.
• Legal Obligation: The processing is necessary for us to comply with the law.

5. Retention of Personal Data

Kenya Cal-Info Systems (KCIS) will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

6. Your Data Protection Rights

Under Kenya's Data Protection Act (DPA), you have certain data protection rights. KCIS aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. You have the right to:

• Access, update, or delete the information we have on you.
• Rectification of information that is inaccurate or incomplete.
• Object to our processing of your Personal Data.
• Restriction of processing of your personal information.
• Data portability for your information.
• Withdraw consent at any time where KCIS relied on your consent to process your personal information.

If you wish to be informed what Personal Data we hold about you or if you want it to be removed from our systems, please contact us at kenya@kenyacal.info.